Annabelle Tully: FOSDEM
So its post-FOSDEM already… Time flies when you’re having fun.
I arrived Brussels at around 10AM friday, met Tulitar, who was just as clueless as me regarding where the hell we were going. We ended up meeting a nice group of people on the train who incidently neither knew where they were going, but were following someone who did. We eventually got off at the right place and met Dave, who also had no clue where the hostel was.
After being slightly lost and meeting some other Debian people, we finally got in at the hostel where we had to lock baggage in the basement as we could not check in before three. Tired as hell, we left out and met Jeroen and a few other people and headed for the chocolate museum. Belgian chocolate is /awesome/. They had solid dark chocolate sculptures and even chocolate CLOTHING.
After the chocolate museum, everyone left back for the hostel and passed out, except me, who was still eager for more city exploring and/or beer. I met up with Martin and left to get some asian foods before the famous beer gathering. I’m convinced we tried every beer on every page of every beer charter of every pub we visited. Belgian beer is by far the best I’ve ever had. ‘Duvel’ is one of my top favourites.
During the beer gathering we thought it’d be a really good idea to discretely throw coasters at the people sitting below, us hiding at the top of the pub. Ended not as discretely as it started, hundreds of coasters flying throughout the room. Pure entertainment gold, but seemed to piss off the organizers and bar-people, and Martin was noble enough to take the blame even if I blatantly started it all with my childish ways.
The next day was started with getting lost AGAIN, because I could in no way remember where the hostel was. Interesting start of the day. I think I’ve lost count on the amount of times I’ve gotten lost in Brussels at this point. On our way to the FOSDEM venues we also found an entire area of brussels where they just don’t sell sandwiches. The day ended with much delicious Belgian beer consumage.
All in all it was fun and interesting. I also discovered that they are way more lenient with airport security in Belgium. I had tons of liquids and creams in my bag, and they didn’t comment it at all OR put it in little plastic bags. Despite me happily not feeling like a terrorist, the flight back sucked. It was an hour delayed, and when I landed there was even more snow in Norway than there originally was when I left. Missing the green grass of Belgium.
Now please, people, upload pictures from FOSDEM and give me the URL!
I arrived Brussels at around 10AM friday, met Tulitar, who was just as clueless as me regarding where the hell we were going. We ended up meeting a nice group of people on the train who incidently neither knew where they were going, but were following someone who did. We eventually got off at the right place and met Dave, who also had no clue where the hostel was.
After being slightly lost and meeting some other Debian people, we finally got in at the hostel where we had to lock baggage in the basement as we could not check in before three. Tired as hell, we left out and met Jeroen and a few other people and headed for the chocolate museum. Belgian chocolate is /awesome/. They had solid dark chocolate sculptures and even chocolate CLOTHING.
After the chocolate museum, everyone left back for the hostel and passed out, except me, who was still eager for more city exploring and/or beer. I met up with Martin and left to get some asian foods before the famous beer gathering. I’m convinced we tried every beer on every page of every beer charter of every pub we visited. Belgian beer is by far the best I’ve ever had. ‘Duvel’ is one of my top favourites.
During the beer gathering we thought it’d be a really good idea to discretely throw coasters at the people sitting below, us hiding at the top of the pub. Ended not as discretely as it started, hundreds of coasters flying throughout the room. Pure entertainment gold, but seemed to piss off the organizers and bar-people, and Martin was noble enough to take the blame even if I blatantly started it all with my childish ways.
The next day was started with getting lost AGAIN, because I could in no way remember where the hostel was. Interesting start of the day. I think I’ve lost count on the amount of times I’ve gotten lost in Brussels at this point. On our way to the FOSDEM venues we also found an entire area of brussels where they just don’t sell sandwiches. The day ended with much delicious Belgian beer consumage.
All in all it was fun and interesting. I also discovered that they are way more lenient with airport security in Belgium. I had tons of liquids and creams in my bag, and they didn’t comment it at all OR put it in little plastic bags. Despite me happily not feeling like a terrorist, the flight back sucked. It was an hour delayed, and when I landed there was even more snow in Norway than there originally was when I left. Missing the green grass of Belgium.
Now please, people, upload pictures from FOSDEM and give me the URL!

The review phase Recruiting reviewers was done by Expectnation's request system. This lets me send a request to a large number of people simultaneously, and collect their responses via the web app. (Previously, this had involved email, spreadsheets and wasted time.) The chart you see to the right shows the breakdown of the response to this request. If a reviewer said 'yes', they added a note to say which types of proposal they would review, and signed up for an account in the system. I then passed through every paper assigning four or five appropriate reviewers. A quick search each time allowed me to look for the right reviewers, and ensure no one reviewer got overloaded with work. Once reviewers were assigned, I headed over to the Mailroom department. Expectnation has a large number of configurable mailing targets, one of which is "reviewers with work to do". I emailed each reviewer with details of how to get on with the reviewing. Every reviewer then logged into Expectnation, saw the proposals they needed to review, and used the interface to efficiently score the proposals. One big lesson here is that it needs to be very efficient if you want to get the best reviewers, who are often the busiest. Another wizzy graph enabled me to keep track of the reviews, and the mailroom let me send out a reminder to those reviewers who hadn't finished their work yet, when the time for the close of reviewing drew near. Picking the papers
Expectnation lets me sort and filter proposals pretty flexibly, so I went through the papers for each track in turn, ordered by their review score. Anything scored 3 or higher (4 is best, 1 is worst) was almost certain to be shortlisted. I read all the reviews and the abstract, and moderated any score that was unusually low (for some reason, reviewers rarely overrate proposals!) The next step was to set up the empty grid, shown in the top half of the diagram to the right. Here I added the empty time slots to the rooms we had, and assigned putative tracks to each of the rooms (they can be swapped around later if needed.) After that, the scheduling can start, shown in the second half of the picture to the right. Each empty slot can be assigned a paper from the shortlist for the relevant topic. That way it's easy to "paint on" talks into each room and quickly get a sense for the overall flow of the conference. Once it was time to finalize matters, I mass-marked all the scheduled papers as accepted, which automatically sent a notification to the presenters, using the same request system as for reviewers. When a speaker confirms, their proposal status changes and they appear in the final
I'll be adding this to the